4-3 MATTERS CONCERNING STUDENTS AND INSTRUCTION

New faculty particularly are in need of certain facts which will direct them to the proper office for a variety of matters which might concern academics, finances, housing, classroom needs, etc. While space in the Handbook is inadequate to list all details of matters of interest to the faculty, an effort is made here to give a few general facts that may be found helpful.

4-3.1 CLASS SCHEDULES

Time/Class Schedule. Monday, Wednesday, and Friday class periods are 50 minutes long, with the exception of the 10:00 Monday and Friday class periods which continue for 75 minutes, and are scheduled as follows:

Monday

8:00- 8:50
9:00- 9:50
10:00-11:15
11:30-12:20
12:30- 1:20
1:30- 2:20
2:30- 3:20
3:30- 4:20

Wednesday

8:00- 8:50
9:00- 9:50
10:00-11:15 (Student Activity Period)
11:30-12:20
12:30- 1:20
1:30- 2:20
2:30- 3:20
3:30- 4:20

Friday

8:00- 8:50
9:00- 9:50
10:00-11:15
11:30-12:20
12:30- 1:20
1:30- 2:20
2:30- 3:20
3:30- 4:20

NOTE: Wednesdays from 10:00 until 11:15 are designated Student Activity Period.

The class periods on Tuesday and Thursday run for 75 minutes and are scheduled as follows:

       8:00- 9:15                       12:30- 1:45
       9:30-10:45                        2:00- 3:15
      11:00-12:15                       3:30- 4:45

Evening Classes offer educational opportunities for students who are unable to enroll in the day program. Courses are offered on the undergraduate and graduate levels.

4-3.2 CLASS ATTENDANCE (Undergraduate)

Regular class attendance is important to the educational experience of each student and to the academic integrity of the university curriculum. Students are expected to attend every class beginning with the first session. Regular class attendance is a student responsibility. A student is responsible for all the work, including tests and written work, of all class meetings. No right or privilege exits that permits a student to be absent from any given number of class meetings.

For all general education classes, instructors will keep attendance records. If a student misses three consecutive class meetings, or misses more classes than the instructor deems advisable, the instructor will notify the Office of Academic Advisement (administrator of the Early Alert program) for appropriate follow-up. [Departments may also develop and distribute attendance policies and procedures to be followed for students who miss an excessive number of classes.]

For all classes, instructors have the discretion to determine how the attendance policy will be implemented in their class, the circumstances under which make-up work may be allowed, and whether attendance will be used as a criterion in determining the final grade. Excessive absences may result in failure. Faculty will distribute a written statement of their attendance policy as a part of the course syllabus.

Students should not enroll in a course if participation in University-sponsored activities will cause them to miss an excessive number of classes, as determined by the instructor.

4-3.3 ACADEMIC ADVISEMENT

Academic advisement is a campus-wide responsibility shared by both faculty and staff. It is concerned mainly with helping students interpret the academic regulations of the University in order to meet the academic requirements which are applicable to them. The Registrar's Office is responsible for the general organization and functioning of the program.

Academic advisement at The University of North Carolina at Pembroke is also a continuing process which, it is hoped, accomplishes five goals:

Entering freshmen are assigned to an adviser in their intended major during summer orientation for those students who have decided on a major. Freshmen who are undecided are advised by their Freshman Seminar Instructor during their freshman year or until a major is declared officially. Some special populations of freshman i.e., Teaching Fellows, Chancellor's Scholars, and students in the College Opportunity Program are advised differently. To declare a major each freshman is asked to complete a Declaration of Major form, take it to the department in which his/her major lies for appropriate signatures and return the form to their previous adviser. The previous adviser will submit the completed form to the Registration Office and forward the students advisement folder to the newadviser. The chair of that department is responsible for his/her academic advisement so long as he/she continues to pursue a major in that department.

Transfer students are assigned to their major department chair at the time of transfer to UNCP. Department chairs should ask them to complete Declaration of Major forms at the first advisement session. The chair of the department may delegate the responsibility of advising individual students to any member of the department, but the basic responsibility for an effective advisement program remains with the chair.

Academic advisers will make every attempt to give effective guidance to students in academic matters and to refer students to those qualified to help them in other matters; but the final responsibility for meeting all academic requirements for a selected program rests with the student.

4-3.4 ORIENTATION TO COURSES

At the opening of each semester, faculty members should attempt to cover the following points in the syllabus during the initial class meetings:

State clearly the prerequisites of the course, if any, as well as the course's class standing (freshman, sophomore, etc.).

Discuss the objectives and values to be derived from the course.

State the complete requirements of the course, such as course name; textbook and other materials required; number and nature of reports to be recorded; outside reading; notebook requirements; and the types of tests to be used.

Discuss how the various requirements of the course are counted in determining the final grade.

Make sure that students are aware of and understand the Academic Honor Code and that they know where the Code is published (e.g., the Student Handbook).

The first meeting of each class should consume the full time allotted by the schedule. This meeting should not be devoted to the assignment of the textbook followed by an immediate dismissal of the class.

4-3.5 SYLLABI

Each faculty member is expected to have in his possession a syllabus for each course he teaches. It is the responsibility of each department chair to have syllabi for all courses taught in his department and to make certain that the syllabi are current. It is also his responsibility to have on file in the Office for Academic Affairs copies of the syllabi for all courses in his department. The department chair should make sure that new faculty members are aware of the availability of the syllabi. Syllabi for general education courses should contain a statement of rationale as to how the particular course assists in meeting the objectives of general education at the University. Each term, faculty members should provide a copy of the course syllabus to students in their classes. Faculty members should also explain their expectations for the course and the attendance policy for that class.

It is the responsibility of the department chair to ensure that each departmental syllabus conforms to the syllabus checklist below. A copy of this checklist, completed and signed by the professor, should be attached to each syllabus when it is sent to the Office for Academic Affairs. The department chair should provide a signed statement verifying that all departmental syllabi conform to the guidelines listed in the checklist.

UNC PEMBROKE SYLLABUS CHECKLIST

To ensure that we are in line with good practice in higher education, UNC Pembroke syllabus guidelines as stated in the Faculty Handbook (Section 4-3.5 Syllabi), and Southern Association of Colleges and Schools Commission on Colleges (SACS) guidelines for providing written information to students about course expectations (See Criteria for Accreditation 1996, Section 4.2.4 Undergraduate Instruction and Section 4.3.5 Graduate Instruction), Academic Affairs has devised a checklist form to assist chairs in reviewing course syllabi. Departments may want to add questions to the checklist to reflect departmental syllabus requirements. For example, several departments add a statement about the Academic Honor Code.

Each department chair is requested to submit with the departmental syllabi sent each semester to the Office for Academic Affairs a signed statement verifying that syllabi have been reviewed and found to be in compliance with the guidelines.

COURSE: _____________________________________

PROFESSOR: __________________________________

______1. If this syllabus is for a course in the General Education curriculum, does it have a "statement of rationale as to how the particular course assists in meeting the objectives of general education at the University" (Faculty Handbook, Section 4-3.5)?

______2. Does the syllabus contain clearly identifiable statements of goals, or objectives for the course?

______3. Does the syllabus make clear the requirements of the course?

______4. Does the syllabus provide a description of course content?

______5. Are methods of evaluation clearly stated in the syllabus?

______6. Does the syllabus reflect a variety of means to evaluate student performance?

______7. Does the evaluation reflect concern for quality and properly discern levels of student performance?

______8. Is the attendance policy clearly state on the syllabus?

______9. Are grading policies clearly indicated on the syllabus?

_____10. Are grading practices reflected in the syllabus clearly consistent with the policies?

4-3.6 UNIVERSITY BOOKSTORE

The University operates a Bookstore from which students may purchase textbooks and school supplies. Before the opening of each semester, the Manager of the store will request from each Department Chair information concerning anticipated needs. This information is used in ordering necessary textbooks for purchase by students. Careful and accurate estimates should be furnished to the Manager of the University Store in order that he may avoid an overstock of books and supplies which become obsolete and result in financial loss to the University.

4-3.7 TEXTBOOK POLICY

Each professor will have the right to select textbooks for each course he teaches, subject to departmental policy and the following:

4-3.8 FACULTY PUBLICATIONS POLICY

4-3.9 DESK COPY POLICY

The University Bookstore does not furnish desk copies of books to faculty. It is the responsibility of the faculty member to obtain his own desk copy from the publisher.

The University Bookstore will assist faculty members who have not yet received a desk copy by charging it to their academic department. (This charge requires a requisition signed by the Department Chair.)

The Bookstore will accept for credit or refund identical replacement copies under the following conditions:

THE REPLACEMENT COPY MUST BE TOTALLY SALABLE AND/OR RETURNABLE TO THE PUBLISHER. THIS STATEMENT MEANS THE BOOK MUST BE NEW, UNMARKED WITH CLEAN AND UNDAMAGED COVER, WITH NO STICKERS OR INDICATIONS THAT IT IS A DESK COPY.

4-3.10 OFFICE HOURS

In addition to teaching, each member of the faculty must maintain a minimum of five office hours a week in order to be available for academic advisement and to meet students for consultation. It is strongly recommended that the advisor be in the office at least one hour each day. The office hour schedule is to be posted on the faculty member's office door so that students may make arrangements for conferences. Each department chair and the Office for Academic Affairs are to have a complete class and office hour schedule for each faculty member of the department. Faculty members must be in their offices and available to students during advisement week, registration (except when assigned to registration duties elsewhere), and the drop-add period.

4-3.11 TESTS, EXAMINATIONS, AND POSTING OF GRADES

Final examinations are to be given in all courses at the time designated on the final examination schedule. Any deviation from this policy must be presented in writing, including rationale, to the Office for Academic Affairs at least three weeks prior to the final examination period. It is encouraged that where appropriate final examinations be comprehensive in nature and weighted accordingly.

Generally, five days are devoted to the examination period during the regular semesters and one day during the summer session terms. Although tests are not required at specific times during the semester, some measure of a student's progress should be made before the middle of the semester.

Faculty members who wish to post grades should respect and maintain student confidentiality by using a randomly arranged, rather than alphabetical, listing with students identified only by a number or code.

4-3.12 GRADE CHANGES

With the exception of an incomplete, no grade may be changed after it has been officially reported to the Registrar's Office except upon the recommendation of the Department Chair and approval of the Office for Academic Affairs. Satisfactory proof of error in calculation or recording must be submitted by the instructor to the Department Chair. Normally, no grade may be changed after one semester has elapsed.

The Grade Change Form may be obtained from the Registrar's Office.

4-3.13 UNDERGRADUATE GRADE APPEAL PROCESS

Undergraduate students may appeal a final course grade. The appeal process must be initiated by the student within thirty (30) calender days after the first day of class of the regular semester following the award of the grade. The appeal process is summarized below.

Step 1
An undergraduate student who wishes to appeal a final course grade must first attempt to resolve the matter by meeting with the instructor involved. The student must explain his or her position to the instructor and attempt to understand the justification for the grade assigned by the instructor. The purpose of the meeting is to reach a mutual understanding of the student's situation and the instructor's actions and to resolve differences in an informal and cooperative manner.

Step 2
If a student fails to reach a satisfactory solution in consultation with the instructor, or if it is impractical to consult with the instructor, the student should seek the assistance of the Faculty Conciliator within fifteen (15) calendar days of the meeting with the instructor or within thirty (30) calendar days after the first day of class of the semester following the award of the grade. The Faculty Conciliator's role is to advise, guide, and document the student's progress through the Appeal Process (see Checklist).

Step 3
Within five (5) calendar days of the initial meeting with the student, the Conciliator must arrange a meeting with the student, the instructor, and the chair of the department. The purpose of this meeting is to try to find an amicable solution. In the case of a grade appeal involving a department chair, the meeting will be with the student, the instructor (chair) and a Vice Chancellor for Academic Affairs (Provost, Associate, or Assistant). If the student is still dissatisfied after this meeting, such student may then elect to file a formal appeal within fifteen (15) calendar days of the meeting.

Step 4
To file a formal appeal, the student must submit a written appeal statement to the Conciliator who will forward it to the Chairperson of the Campus Hearing Board. The written appeal must be specific, relevant, and concise, explaining precisely the student's justification for the grade appeal. The burden of proof will be on the student, to the extent reasonable, to clearly document pertinent evidence for the grade appeal (i.e. a copy of the syllabus; copies of graded exams and term papers as well as other substantiating evidence). The student should also provide a list requesting copies of items used for evaluation that cannot be directly documented (e.g. a professor may keep copies of old exams).

Step 5
The Campus Hearing Board has authority to screen out frivolous or unsubstantiated claims. The Chairperson will notify the Conciliator, the faculty member, the student and the departmental chair (or Vice Chancellor) in writing, explaining why the committee found a student claim sufficient or insufficient and, in the event of a sufficient claim, of the date of the appeal hearing.

Step 6
The chairperson of the Campus Hearing Board shall convene a meeting of the board at least once a semester, unless no sufficient appeals are forthcoming. In a closed hearing, the student shall produce documents and other relevant evidence to substantiate his or her claims. The student may address only those issues that are described in the appeal statement. Claims the Hearing Board has deemed frivolous or unsubstantiated may not be addressed. The instructor shall be given an opportunity to respond and discuss the concerns raised by the student. The Campus Hearing Board may ask questions of all parties and will deliberate after hearing the case. Two faculty members and two student members must vote in concurrence with the student's position in order for the appeal to be supported. The Board shall issue its decision within seven (7) calendar days of the hearing.

Step 7
Once the Campus Hearing Board reaches its decision, the following persons will be notified in writing about the findings of the Board: the Vice Chancellor for Academic Affairs, the chair in the appropriate department, the faculty member, the Conciliator, and the student.

If the Board finds the original course grade to be inappropriate, the Board will recommend that the faculty member recalculate the grade and make the appropriate change in Registrar's Office within five (5) calendar days. Should the faculty member be unwilling or unable to do so, the Board will recalculate the grade and make the change in the Registrar's Office. The resulting grade is final and may not be further appealed.

FACULTY CONCILIATOR- (NAME & TERM OF PERSON)

The Faculty Conciliator will be chosen by the Student Government Association from a list of four names of the full-time teaching faculty approved by the Faculty Senate and submitted by the Chair of the Faculty Senate. The S.G.A. will also select one of the nominees from a different department than the Conciliator to serve as an alternate should the circumstances of a specific situation make involvement of the primary Conciliator impractical. Both the Conciliator and the alternate will serve one-year terms. The Faculty Conciliator shall be an ex officio, non-voting member of the Campus Hearing Board in final grade appeals deliberations.

CAMPUS HEARING BOARD

The Campus Hearing Board is defined in the UNCP Student Handbook. Hearing Board members are necessarily excluded from deliberations in which:

All questions of scheduling and satisfying deadlines shall be adjudicated by the Chairperson of the Campus Hearing Board.

All records of the Board's deliberations shall be kept in a file maintained by the Office for Academic Affairs in accordance with the University Records Retention and Disposition Schedule.

Nothing in this policy should be construed as a violation of academic freedom expressed in The Code of The University of North Carolina.

Grade Appeal Checklist

Student Grade Appeal                             Faculty Conciliator 
                                                               Checklist        
Conciliator Name:
Student Name:                                          Student Number:                                                
Date of first contact:
Date of meeting of student &                        Date Confirmed:                          
Instructor
Date of meeting with Chair [AA]
Written Appeal received by
Conciliator:
Date forwarded to Chair of Campus
Hearing Board:
Date of Receipt of Appeal Results:

4-3.14 CLASSIFICATION OF STUDENTS

Consult the University Catalog for this information.

4-3.15 STUDENT COURSE LOAD

Consult the University Catalog for this information.

4-3.16 GRADING AND ACADEMIC ELIGIBILITY

Consult the University Catalog for this information.

4-3.17 AUDITING

Consult the University Catalog for this information.

4-3.18 WITHDRAWAL FROM THE UNIVERSITY POLICY

Consult the University Catalog for this information.

4-3.19 REPETITION OF COURSES

Consult the University Catalog for this information.

4-3.20 QUALITY POINT AVERAGE AND SCHOLASTIC STANDING

Consult the University Catalog for this information.

4-3.21 MINIMUM SCHOLASTIC REQUIREMENTS

Consult the University Catalog for this information.

4-3.22 HONORS

Consult the University Catalog for this information.

4-3.23 CHANCELLOR'S SCHOLARS PROGRAM

Consult the University Catalog for this information.

4-3.24 HONORS/CHANCELLOR'S LIST

Consult the University Catalog for this information.

4-3.25 TEACHER EDUCATION

Teacher Education Committee

The Teacher Education Committee is the University-wide committee responsible for all teacher education programs at The University of North Carolina at Pembroke. Its specific functions include establishing teacher education policies, reviewing all proposed changes to teacher education curriculum, reviewing proposed teacher education programs, reviewing the professional studies component of the program, approving applicants to the teacher education program, approving applicants for the professional semester, assuring compliance with state and national accreditation standards, and considering other matters related to teacher education.

The Teacher Education Committee is comprised of a faculty member from each of the teacher education program areas and components, two (2) student representatives, one (1) graduate student representative, and three (3) representatives from the area schools. The Director of Teacher Education serves as the chairman of the committee. Committee members are appointed for one year academic terms by the Provost/Vice Chancellor for Academic Affairs in consultation with the Director of Teacher Education.

Relationship of the Teacher Education Committee to other committees

The Teacher Education Committee is a University-wide committee appointed annually by the Provost/Vice Chancellor for Academic Affairs in consultation with the Director of Teacher Education. A representative of the committee is provided the opportunity to report committee actions at each meeting of the Faculty Senate.

Proposed changes to the undergraduate teacher education curriculum approved by the Teacher Education Committee are forwarded to the Faculty Senate's Subcommittee on Curriculum for processing through the Senate structure. Undergraduate teacher education policy matters approved by the Teacher Education Committee are channeled directly to the Faculty Senate for final approval. Proposed changes to the graduate teacher education curriculum approved by the Teacher Education Committee are forwarded to the Graduate Council for its consideration and when approved, to the Faculty Senate's Subcommittee on Curriculum for processing through the Senate structure. Graduate teacher education policy matters approved by the Teacher Education Committee are forwarded to the Graduate Council for its consideration and when approved, to the Faculty Senate for final approval.

4-3.26 STUDENT TEACHING

Student teaching is considered an integral part of The University of North Carolina at Pembroke's Teacher Education Program. Completed during a student's last semester of study, this experience provides prospective teachers opportunities to assume full responsibility for the classroom in area schools.

The Director of School and Program Services is responsible for coordinating all student teaching placements with local school officials, for conducting an orientation for cooperating teachers each semester, and for monitoring each student teacher's progress. Each student teacher is assigned a university supervisor (with appropriate licensure) and visited in the field by the supervisor throughout the student teaching experience.

Applications for student teaching are distributed once each semester by the Director of School and Program Services. Applicants meeting the eligibility criteria for student teaching as published in the current catalog are presented to the Teacher Education Committee for its final approval.

Additional information is contained in the Student Teaching Handbook.

4-3.27 LICENSURE

Licensure as a teacher in the State of North Carolina is distinct from graduation from an approved program. In addition to completing all program requirements, candidates for licensure must present passing scores on the Professional Knowledge and appropriate specialty area exam(s) of the National Teacher Examination and make application to the State Department of Public Instruction for licensure. Current licensure regulations and applications are on file in the Office of Teacher Education.

4-3.28 GRADUATE COUNCIL

The Graduate Council is the University-wide body responsible for formulating and recommending to the Faculty Senate policies and standards for the graduate program; reviewing, formulating, and recommending curriculum changes, new programs and changes in existing programs to the Faculty Senate's Subcommittee on Curriculum; serving the Faculty Senate and Dean of Graduate Studies in matters initiated by it or referred to it; and approving all teaching personnel for graduate courses. All policy and curriculum matters affecting graduate programs must be approved by the Graduate Council.

The Dean of Graduate Studies shall serve as the Chair of the Graduate Council and shall be responsible for bringing all policy and curriculum matters relative to all graduate programs to the Council for its action.

Members of the Graduate Council are appointed by the Provost/Vice Chancellor for Academic Affairs in consultation with the Dean of Graduate Studies. They include the graduate program coordinators/directors, the Director of Teacher Education, the Associate Vice Chancellor for Academic Affairs, a graduate student, and three graduate faculty members (at-large).

4-3.29 GENERAL EDUCATION ADVISORY COMMITTEE

The General Education Advisory Committee (a University committee) shall periodically review the established/published goals of the General Education Program to ensure their concurrence with the University mission; assist with the on-going assessment of the General Education Program to monitor its effectiveness in achieving established program goals; review proposed curriculum changes in the General Education Program to ensure their concurrence with established program goals; and consider other matters referred to it.

The Committee shall be appointed by the Provost/Vice Chancellor for Academic Affairs and shall include the following members: the Coordinator of the General Education Program, the Director of Teacher Education, the Director of Institutional Research, and faculty members from each of the General Education areas - Communicative Arts, Humanities, Natural Science and Mathematics, Physical Education, Social Science.

The chair of the committee shall be elected from among the five faculty members representing the General Education areas.

The General Education Advisory Committee shall submit directly to the Senate for its approval all matters of policy pertaining to the General Education Program. All curriculum proposals from the General Education Committee shall be referred to the Subcommittee on Curriculum.

4-3.30 STUDENT DISCIPLINE

General

All faculty members should feel a sense of responsibility to report any type of behavior, whenever it may occur, which may reflect unfavorably upon the university community. Whenever possible, names of students involved and a descriptive account of the behavior in question should be reported. Typical examples of such behavior might be obscenity, vulgarity, and vandalism. Such reports should be made to the Dean of Students.

Student Conduct in Class

At times it may be appropriate for an instructor to refer problems of personal conduct in his/her class to other agencies. Such conduct as, for example, cheating, stealing, and unusual boisterousness may appropriately be referred to the Vice Chancellor for Student Affairs for study and action.

Smoking in Classrooms

Smoking in classrooms is not permitted. The members of the faculty and staff are expected to assist in the enforcement of this regulation. The University of North Carolina at Pembroke Smoking Policy appears in Appendix L.

4-3.31 ACADEMIC HONOR CODE

The Academic Honor Code serves to maintain academic honesty and integrity within the university. Regulations at this institution are in effect as soon as the student arrives at UNCP and continue while he is on campus. Every student should be familiar with the rules and regulations of this university found in the Student Handbook. Personal honor is the basis of the Academic Honor Code, and it is up to each student to realize and accept this premise if it is to work. Every student who is aware of a violation of the Academic Honor Code should report it to the Vice Chancellor for Student Affairs. See Article IV of the Student Government Association Constitution for further information concerning the Academic Honor Code.

Examples of violations of the Academic Honor Code are as follows:

A. Cheating: Intentionally using or attempting to use unauthorized materials, information, notes, study aids or other devices in any academic exercise. This definition includes unauthorized communication of information (oral and/or written) or receipt of such information during an academic exercise.

B. Plagiarism: Intentionally or knowingly presenting the work of another as one's own (i.e., without proper acknowledgment of the source).

C. Fabrication and Falsification: Intentional and unauthorized alteration or invention of any information or citation in an academic exercise. Falsification is a matter of altering information, while fabrication is a matter of inventing or counterfeiting information for use in any academic exercise.

D. Abuse of Academic Materials: Intentionally or knowingly destroying, stealing, or making inaccessible library or other academic material.

E. Complicity in Academic Dishonesty: Intentionally or knowingly helping or attempting to help another to commit an act of academic dishonesty.

(See Appendix J for full Academic Honor Code.)

4-3.32 DRUG ABUSE EDUCATION AND PREVENTION POLICY

The University of North Carolina at Pembroke is committed to maintain an environment that supports and encourages the pursuit and dissemination of knowledge. All members of the academic community share in the responsibility for protecting that environment by exemplifying high standards of professional and personal conduct. The University is dedicated to providing students, faculty and staff an environment to study, work and play in that is free from illegal drugs. The illegal possession, sale or use of drugs by members of the academic community adversely affects the educational environment.

Consequently, the University has developed a comprehensive program of drug education, abuse prevention and intervention services for all members of the academic community, including officers, employees, and students. All members of the University community are encouraged to become familiar with the program and are invited to take advantage of the services provided and to encourage persons with emerging chemical dependency problems to take advantage of rehabilitation programs and counseling programs.

(See Appendix H for full Drug Abuse Education and Prevention Policy.)

4-3.33 SEXUAL HARASSMENT POLICY

It is the policy of the state of North Carolina that no state employee may engage in conduct falling under the definition of sexual harassment. Personnel decisions shall not be made on the basis of granting or denying sexual favors. Employees are guaranteed the right to work in an environment free from sexual harassment. Sexual harassment shall henceforth be deemed a form of sex discrimination prohibited by North Carolina General Statutes 126-16.

Sexual harassment is defined as follows:

Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when

(See Appendix K for the full Sexual Harassment Policy.)

4-3.34 SEXUAL ASSAULT PHILOSOPHY

The University of North Carolina at Pembroke is committed to providing a safe and secure environment for students. To this end, the University recognizes the importance of its role in assisting a student who is a victim of sexual assault in regaining a sense of personal control over her/his life and the decisions she/he makes.

(See Appendix K-6 for the full Sexual Assault Policy.)

4-3.35 AMOROUS RELATIONSHIPS

The University of North Carolina at Pembroke does not condone amorous relationships between students and employees. Members of the University community should avoid such liaisons, which can harm affected students and damage the integrity of the academic enterprise.

(See Appendix O for the full Amorous Relationships [Improper Relationships between Students and Employees] Policy.)

4-3.36 COMMENCEMENT EXERCISES

Commencement exercises are held once a year -- at the close of the spring semester. Faculty are expected to participate in the Commencement Program. Written requests to be absent should be submitted to the Chancellor.

4-3.37 STUDENT SERVICES

STUDENT GOVERNMENT ASSOCIATION

The Student Government Association provides the comprehensive organizational framework within which all of the other student organizations are governed. Frequently, it is helpful for faculty members to know the duties, functions, and objectives of certain clubs on campus. Much of this data may be obtained by studying the Student Handbook. Questions pertaining to student organizations should be addressed to the Director of Student Activities.

STUDENT ORGANIZATIONS

It is the policy of the University to encourage organizations that have for their purpose the building of character, personality and scholarship. A list of various organizations may be found in the current issue of the University Catalog. Faculty members interested in sponsoring new organizations or assuming the sponsorship of currently established organizations are advised to consult with the Vice Chancellor for Student Affairs.

RELIGIOUS ORGANIZATIONS

Religious organizations serving The University of North Carolina at Pembroke campus are based on the philosophy of providing opportunities for spiritual enrichment, social activities and religious service. They seek to integrate spiritual values, intellectual pursuits, and personal development.

STUDENT FINANCIAL AID

The primary role of the Financial Aid Office, located in Lumbee Hall, is to provide financial aid as well as financial counseling to students requesting these services. This office coordinates a variety of State, Federal, private and institutionally funded aid programs, each with different regulations and requirements. While most of these programs require students to demonstrate financial need, there are loan funds available to help students and parents which are not need-based. All students requesting consideration for any type of financial aid, including loans, must apply each year. The application, "Free Application for Federal Student Aid", should be completed, listing The University of North Carolina at Pembroke as the school of choice, and mailed in the envelope attached to the application. These applications are available in all high school guidance offices and the Financial Aid Office. The application should be mailed by March 15 to allow time for processing so awards can be made before fall registration.

ALUMNI RELATIONS

The primary role of the Alumni Relations office is to encourage alumni to serve their alma mater and to encourage UNCP to serve its alumni. Alumni are the products of the institutional effort. Alumni are in a better position to understand the educational mission, needs, and goals of their academic institution than any other single constituency.

The office serves as the executive office for the UNCP Alumni Association. The Office is responsible for planning and implementing programs that offer alumni and friends opportunities to get involved in the life of the university through giving and volunteer support.

The Office of Alumni Relations offers a variety of student-centered events to enhance the student experience while attending UNCP.

Also, the office works closely with academic departments/student organizations in providing needed information for Alumni correspondence/mass mailings. We encourage all students, faculty and staff to utilize our department as a resource tool when corresponding with UNCP graduates.

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Last updated: August 14, 1998