4-4 FACILITIES AND SERVICES FOR FACULTY
Use of University Property
Faculty members and other employees are not permitted to hold classes, workshops, or other such projects in University buildings or to use University equipment for private gain. All classes or instructional projects involving any collection of money are to be handled through the Controller's Office.
Professors should be concerned about the physical appearance of their rooms. Lights should be turned off when one leaves classrooms. Laxness on the part of a housekeeper should be reported to the Director of Physical Plant.
Professors who enter buildings by unlocking doors should lock the doors behind them or upon leaving the building. A professor who unlocks a door is responsible for the students who enter the building through that door while it remains unlocked.
Maintenance of Buildings
The maintenance of buildings falls under the immediate supervision of the Director of Physical Plant. A Work Order should be submitted to Physical Plant to request routine repairs to buildings. For emergency service and janitorial service, call extension 6233.
In case of emergency after business hours, the Director of Physical Plant may be reached by telephone at the number shown in the campus directory.
Requests or reports concerning major alterations or renovations should be directed, in writing, to the Vice Chancellor for Business Affairs, who is responsible for the general supervision of the maintenance and operation of the Physical Plant.
USE OF MOORE HALL
Scheduling of Moore Hall is done in the Office of the Vice Chancellor for Student Affairs. A request for use form must be filled out at least one week prior to the planned activity. Groups are expected to leave Moore Hall in the condition in which they found it. Use of the facility will be denied those who abuse it.
USE OF GIVENS PERFORMING ARTS CENTER
Scheduling of the Givens Performing Arts Center is done in the Office of the Vice Chancellor for Students Affairs. Request For Use forms are available from the Director of the Givens Performing Arts Center and should be completed and returned at least one week prior to the planned activity.
There will be no food or drinks allowed in the auditorium of the Givens Performing Arts Center. Smoking is prohibited in the facility.
USE OF CHAVIS UNIVERSITY CENTER
Scheduling of the Chavis University Center is done in the Director of the University Center's office. Room reservation requests must be completed and filed with the Director of the University Center at least four(4) days prior to the event. All reservations are considered tentative and subject to cancellation until the room reservation form has been approved by the Center's Director.
4-4.2 INSTITUTIONAL SERVICES
OFFICE OF UNIVERSITY COMPUTING AND INFORMATION SERVICES
The Office of University Computing and Information Services (UCIS) reports to the Assistant Vice Chancellor for Academic Affairs. The primary function of the office is to handle all aspects of computing and telecommunications for the University and provide the technical support needed to meet the mission of the University.
The main office for UCIS is located on the first floor of the Oxendine Science Building Annex in Room 120. Regular operating hours are Monday - Friday, 8 a.m. - 5 p.m. Hours for the student lab supervisors are distributed each semester to academic departments, posted on our web page and various locations on campus. UCIS is also responsible for the NC-REN facility located on the first floor of the Business Administration building in Room 125 and the STEP Center training lab located on the second floor of Old Main in Room 256.
UCIS is responsible for administrative and academic computing, campus networking and telecommunications, computer and software training, the campus NC-REN video facility and web support. In the administrative environment, UCIS provides systems analysis, design and programming for the administrative application systems some of which include Financial Records, Purchasing, Human Resources, Student Records, Fixed Assets and Alumni Development. In the academic environment, UCIS provides technical support for academic instruction and faculty and student computing. UCIS handles all computer systems operations, production processing of installed software and programs, training of all support software, service and repair of microcomputers, terminals, printers and other computing peripheral equipment throughout the campus. In networking and telecommunications, UCIS is responsible for all voice, data and video requirements with the exception of the student phone system. UCIS provides access to the campus data network, the INTERNET, a world-wide network, and the North Carolina Information Highway (NCIH). Our campus network consists of fiber optic cable for the main transport between buildings and Level 3 and Level 5 wiring within the buildings. Our campus data network and the NC-REN facility are connected to the NCIH thus providing us with data and video connections to the outside world. This connection allows administrators and faculty to communicate and exchange data with their colleagues at other institutions electronically and provides live two-way full motion teleclass and teleconferencing ability for our campus NC-REN facility. UCIS also assists in the development and implementation of individual, group and institutional research projects. Test scoring capabilities, scanning, desktop publishing, word processing, presentation software and other capabilities are available to the faculty to facilitate their classroom instruction and professional development activities. UCIS gathers, compiles, verifies and communicates certain institutional data to the University and General Administration.
Computing services to the University are provided by a variety of platforms including a DEC VAX 4000-700 (Administrative), DEC ALPHA 2100A (Academic), DEC ALPHA 2000, DEC VAXstation 4000-90 and Novell Netware file servers, microcomputers and workstations located throughout the campus. Telephone service is provided by an AT&T Definity G3V5 System 75 switch with a 1000 line capability and an OCTEL voice messaging system.
THE SAMPSON-LIVERMORE LIBRARY
The library is a cultural, educational and informational resource for the University of North Carolina at Pembroke and the surrounding region, and serves to support the University's teaching, learning and research needs. The library staff is at all times ready to assist students and faculty in finding course-related or research materials. The library provides a number of services for students, staff, faculty and other library users. Services include acquiring new materials, providing a collection of selected state and federal documents, interlibrary loan requests, providing reference assistance; information and research consultation, library use instruction, orientation tours, circulation services, book rush processing and a variety of other services. The library staff encourages all faculty members to visit its website at http://www.uncp.edu/library.
Library hours are as follows: Monday through Thursday, 8:00 a.m.-12 midnight; Friday, 8:00 a.m.-5:00 p.m.; Saturday, 9:00 a.m.-5:00 p.m.; Sunday, 2:00 p.m.-11:00 p.m. The Library is closed on weekends and operates 8:00 a.m. - 5:00 p.m. during breaks and between academic sessions.
Acquisitions: A system of library-faculty liaison exists, where professional librarians work closely with academic departments and/or individual faculty members to assist in ordering materials, in research, or in meeting other library needs. Suggestions for additions to the library's collections are requested and encouraged. Materials ordered are charged against departmental allocations as part of the process of building a balanced collection. Such allocations are determined each fiscal year. Requests for new materials can be made to the departmental chair, departmental library liaison or members of the library staff. The library's primary mission is to support the teaching curriculum. While few materials are purchased solely for faculty research, users have access to many via interlibrary loan or cooperative borrowing agreements. The library also acquires some materials for recreational reading. Current textbooks used by students are not acquired for the library collection, but requests for textbooks which supplement, contribute to or update the library's collections are considered. Periodical subscriptions are reviewed for addition or deletion each spring.
Government Documents: The Sampson-Livermore Library is a selective depository for the State of North Carolina and U.S. government publications/documents. Faculty members may request relevant documents from lists retained by the Coordinator of Government Documents Unit. The library acquired the Charlie Rose Papers, which includes federal legislation during the twenty-four years that he served the Seventh District of North Carolina. Faculty members are encouraged at all times to request materials which they feel will be of significant value for the library collection.
Interlibrary Loan Services: ILL is a service offered to UNCP students, faculty and staff. Materials not owned by the library may be obtained from other lending libraries. Type of material available through interlibrary loan services includes, monographs, photocopies of journal articles, government documents and some microfilm and theses. In most cases, items can be borrowed or photocopies can be obtained within a two to three week period. Eligible users can submit an ILL request form in person or electronically through the library's online catalog (BraveCat). Urgent requests for copies of single pages of information or articles can be faxed, within a reasonable time frame. A fee may be associated with photocopies, fax equipment use, or any borrowing fees assessed by the lending library.
Reference Consultation and Assistance: The Reference Unit primarily assists patrons in finding information and offers many information services to the library user. Reference librarians answer questions about the location of an item, person, or service; assist patrons in fact finding inquiries which may be answered from a Reference item; schedule and perform research consultations; assist in the compilation of bibliographic resources, and provide basic instruction on how to use online and electronic resources. Faculty members are urged to discuss library assignments and instruction needs with the reference unit, to notify the staff of such assignments, and to request assistance from them, if needed. Such assistance may include preparation of bibliographies, scheduling of library instruction sessions, or preliminary searching to assure that there are enough materials for students to complete the assignment. Advance information prior to assignments will be appreciated and helpful for students and the library staff.
Library Instructional Services: Students are introduced to the library during their orientation classes. However, the Instructional Services Unit offers students, faculty and staff a structured approach toward learning how to use the library and how to make information-seeking efforts more efficient. They are shown where some fundamental sources of information are located, and they are given a chance to get acquainted with how to use these resources. Through library instruction classes and hands-on exercises, the library user gains a better understanding of the sources and services available and the information that may be obtained. The library encourages faculty teaching courses in all subjects areas to arrange for a librarian to show the students the location and sources of information in their field. Library instruction may be scheduled in advance by faculty for their classes. It is recommended that faculty members be present during library instruction classes for purposes of interacting with students and the library instructor.
Circulation Services: New faculty members are issued a library card, upon submitting a completed card application. Faculty members can also be issued a Cooperative Borrowers Card, which can be used at any of the UNC libraries. Applications are available at the circulation desk. Faculty borrowing privileges generally cease when a faculty members leaves the University's employment, but are continued for Emeritus and retired faculty. Books may be borrowed by students, part-time faculty (teaching up to nine credit hour classes) and staff for three weeks, with renewals for an additional three weeks or any part of this period to the end of a semester or session if no other requests are made on the item. Full-time faculty may borrow books for an entire semester, with the understanding that these books are to be returned at the end of that semester, or within a week following notification of a request to borrow by another patron. In the event of this situation, the faculty member will be given the minimum of three weeks to use the item. All library users are responsible for any damages to items and costs to repair/replace library materials while checked out to them. Serials, including both newspapers and current and bound journals, and those preserved on microforms, do not circulate.
Lists of materials borrowed from the library by faculty will be provided near the end of academic sessions. Books may be renewed in the library or electronically through the library's World Wide Web Homepage. It is recommended that at the end of each spring semester, faculty members return all items checked out to their library record. This allows circulation services a way to provide a checks and balances process.
Overdue notices will be sent for items not returned in a timely manner at the end of each semester. Six months after the item is due and has not been renewed or returned, the faculty member will be invoiced for the item(s). The cost of the book plus a processing fee will be charged. Should the overdue material not be returned to the library or paid for by the beginning of their next teaching semester, suspension of borrowing privileges and other administrative actions will be taken. Before such actions are taken, the faculty member will be notified in writing by the Director of Library Services.
(The above-stated policies regarding library lending were approved by the Faculty Senate December 2, 1992.)
Reserve materials: The library maintains a Reserve Reading Collection in order to provide maximum access to class-assigned materials for all students. All materials are shelved behind the circulation desk. Items on reserve may be searched in the library's online catalog BraveCat. Professors should place course related items on reserve at least forty-eight hours before assignments are given in them. Professors will designate the desired loan period: library use only, overnight, 3-day or one week, with the understanding that reference materials cannot be used outside the library or placed on reserve for an entire semester. Reserve forms for reserve items may be obtained from the circulation desk. At the end of each semester all reserve items are removed from reserve unless requests have been made to keep the items on reserve. Faculty members are requested to retrieve personal copies of reserve materials by the end of the semester. The library maintains strict compliance with the U.S. Copyright Law. All faculty members wishing to place items on reserve are encouraged to read the library's Reserve Reading Collection Policy.
Archival materials and Special Collections: The library collects materials relevant to the history of The University of North Carolina at Pembroke, Robeson County and the Lumbee Indians. These materials are limited to library use only. Records of faculty governance are also housed in the library.
THE MEDIA CENTER
The Media Center provides University-wide audiovisual and other related media services and has an integral role in the total instructional and University services program. Located in Old Main, it provides (a) departmental services, which include the scheduling of media facilities and equipment of use by various department members; (b) individual services, which include the provision of facilities and equipment for university students; and (c) community services, which include both counseling services for media center development and instructional services to public school administrative units through in-service education in the teaching of media.
CAREER SERVICES CENTER
The Career Services Center is located in room 210 of the Chavis University Center. The Center's purpose is to assist students and alumni with career planning and the job search. The director is available to assist students in deciding their major, assessing their skills and interests, exploring job information, critiquing resumes, developing interviewing skills, and determining job-hunting strategies.
The Career Library maintains resources related to college majors, careers, employers, graduate schools, internships/co-ops, and the job market. Full-time, part-time and summer job listings are available as well as the UNCP Alumni Connection which links students to UNCP alumni for career guidance.
Workshops are offered throughout the year on a variety of topics such as resume writing, interviewing, and job hunting. Other special events include: Senior Orientation, Graduate & Professional School Day, Career Fair, and the Teacher Education Fair.
UNCP seniors and alumni are encouraged to participate in the on-campus recruiting program. Representatives from business, industry, government, health and public school systems come to the Career Services Center each year to interview registered students and alumni for job vacancies.
All seniors are urged to register with the Career Services Center, regardless of whether they have an immediate need for the service. The credential packet, a major service offered by the center, includes three letters of reference, two copies of the student's resume and a copy of the final transcript. Credential files are sent to employers upon request. The first six copies of the credential packet are sent free. Additional copies cost two dollars per packet. Students whose records are in the active file are recommended to prospective employers and notified of specific job opportunities which meet their geographic and career field preferences and for which they qualify.
Active registrant's credentials are kept in the active file for three years at which time the file must be updated. If the file is not updated, it will become inactive and will be kept for five years. After five years, the credential file will be destroyed. Alumni may opt to reapply for the services offered by the Career Services Center at any time.
For more information about career services, students and alumni should schedule an appointment with the director. Office hours are 8:00 a.m. - 5:00 p.m., Monday - Friday.
UNIVERSITY COUNSELING AND TESTING CENTER
Counseling services, personal and/or social, are provided for UNCP students without cost. A variety of tests and assessment instruments are used to explore personality type, interests, and patterns of behavior. Students who are experiencing personal difficulties or who wish to increase their self-knowledge for personal growth are encouraged to utilize these services.
The Counseling and Testing Center is located on the second floor, Room 243, of the Chavis University Center. The Center is staffed by two professional counselors. Counseling is typically done by appointment, but emergency situations are addressed immediately. Counseling relationships are confidential unless harm to self or others is indicated.
FACULTY RESEARCH, GRANTS, AND GIFTS
FACULTY RESEARCH AND DEVELOPMENT COMMITTEE
PROCEDURES FOR GRANT PROCESSING THROUGH THE OFFICE OF GRANTS
The Office of Grants is responsible for assisting faculty and professional staff members in securing external support for programs that are consistent with the mission of the University. It develops strategies for optimizing sponsored research and programs. The office provides a wide range of supportive services in proposal development, including grantwriting workshops on and off campus. Partnerships and collaborative arrangements for faculty ideas are provided. Faculty members are encouraged to access the Grants Office web page.
All external sponsored program activity must be coordinated through the Office of Grants. The Grants Office is required to sign-off on grant, contract, and cooperative agreement proposals before submission.
The following criteria are critical in the development of proposals for sponsored programs:
1. Adequate budgetary support, both direct and indirect, must be provided by the funding agency and other appropriate sponsors whether collaborative or partnerships. Indirect cost must be charged to all budgets for external funding unless otherwise approved by the Grants Office, or is disallowed by the funding agency (see Grants Office for instructions).
2. No unauthorized financial obligations are to be assumed by the University. If matching support requires currency, then it must be approved by the appropriate Department Chair and confirmed by the Controller's Office. The Grants Office can provide examples of in-kind support.
3. All sponsored research and programs must be consistent with the mission of the University, and pertinent to its policies and regulations.
4. Principal Investigators are required to forward copies of all awards, budgetary modifications, change in scope of work, and change in key personnel to the Grants Office.
5. Expenditures of grant, contract, and cooperative agreement funds are according to federal, state, and local regulations governing such disbursements. No expenditures will be authorized until the "notice of award" has been received and appropriate accounts established by the Controller's office. The Grants Office can assist in this effort.
The University complies with the Code of Federal Regulations (Title 45, Part 46) regarding Protection of Human Subjects in Research. The University's Human Subjects Review Committee reviews all proposals relative to research of human subjects, whether scientific or social (basic and applied).
Patents, copyrights, licenses, and technology transfers are coordinated through the Grants Office. The Grants Office provides assistance on property rights, inventions to private corporations or businesses, and disclosure.
FACULTY RESEARCH AND DEVELOPMENT COMMITTEE
This committee is designed to encourage and support faculty to pursue activities relating to professional development, research, instructional improvement, and other scholarly activity. It serves as an advisory committee to the Provost and Vice Chancellor for Academic Affairs, and administers the internal Faculty Research and Development Grants Program.
POLICIES FOR THE PROTECTION OF HUMAN SUBJECTS IN RESEARCH
THE UNIVERSITY OF NORTH CAROLINA AT PEMBROKE
The University of North Carolina at Pembroke is concerned that no research be done under its jurisdiction which exposes persons who participate as subjects or respondents to unreasonable risks to their health, general well-being or privacy.
Specifically, the University is concerned that all research development. and related activities involving the use of human subjects:
(l) protect the rights and welfare of persons participating as subjects;
(2) use as subjects only persons who have freely given informed consent; and
(3) provide benefits to the subject or advance knowledge to the extent that any risk involved is judged acceptable.
To implement this policy, all research that involves human subjects conducted under the jurisdiction of the University is subject to review.
All research involving human subjects at the University is subject to review. Two types of review procedures are available, depending on the funding sources for the research:
A. research explicitly contracted through federal or state funds shall be reviewed by the Institutional Review Board for Research Involving Human Subjects (IRB), using the Department of Health and Human Services (DHHS) guidelines (See Code of Federal Regulations 45 CFR 46).
B. research which does not involve such contracts shall be reviewed in the manner specified below. This category includes nonfunded research of faculty and students.
1. Each department may develop procedures for reviewing research involving human subjects proposed by its faculty and/or students.
2. Each department shall submit a copy of its review process to the IRB for approval. Departmental procedures and guidelines, any guidelines provided by the disciplines national association, and sample copies of forms used in the review process should be included. To be approved, departmental review procedures must provide the same protection to human subjects as does DHHS policy (See Code of Federal Regulations 45 CFR 46 - particularly Subpart A, Section 46:111).
3. If an academic department decides not to establish a departmental review process, its faculty and students will have proposals reviewed by the IRB.
4. Each department should maintain a permanent file for all proposals that have been reviewed. Copies of approved proposals shall be forwarded to the IRB. The IRB will examine the proposals that it receives and may review any proposal it chooses. The IRB will maintain a permanent file of all proposals that it receives.
5. Faculty and students may submit proposals directly to the IRB. A signed copy of such a proposal upon which the IRB acts shall be sent to the appropriate departmental committee for its permanent file and a copy shall be placed in the permanent file of the IRB. The IRB will send the signed copy of the proposal to the department chair for departments that do not establish review processes.
6. A departmental review committee may request that the IRB review proposals where it deems such review to be appropriate.
A. Research may be resubmitted with modifications to the committee which initially reviewed it.
B. Should repeated resubmissions to the departmental review committee fail to result in approval, the proposal may be submitted to the IRB.
C. There is no appeal beyond the IRB for a proposal judged to have inadequate safeguards for the rights and welfare of human subjects; authority to override approval given by the IRB is held by the Chancellor.
Institutional Review Board Membership
The members of the IRB will be appointed by the Provost/Vice Chancellor for Academic Affairs. The IRB will be composed of the Coordinator of Faculty Grants and four faculty members, two of whom will be experienced in human subjects research and one of whom shall be from a nonscientific area such as ethics, religion, literature, history, etc. Only one member may come from any academic department. For review of contracted research, a sixth member who is not otherwise affiliated with The University of North Carolina at Pembroke and who is not part of the immediate family of a person who is affiliated with the University shall be appointed. No member of the IRB or of a departmental review committee may vote on the approval of a proposal that she/he submitted.
Committee members, applicants for review, and others concerned with the policy should familiarize themselves with Code of Federal Regulations 45 CFR 46.
INSTITUTIONAL REVIEW BOARD FOR RESEARCH
INVOLVING HUMAN SUBJECTS
Guidelines and Format for Submitting Proposals
The Institutional Review Board for Research Involving Human Subjects adopts the following guidelines for its consideration of applicable research proposals and the format for the submission of applicable research proposals. These guidelines and submission format are consistent with the "Policies for the Protection of Human Subjects in Research" at The University of North Carolina at Pembroke. These guidelines shall be subject to periodic review and chance as deemed to be appropriate by the Review Board.
1. The Review Board shall meet during the first week of each month.
2. Research proposals must be submitted no later than the third Friday of each month for consideration at the following month's meeting.
3. The principal investigator(s) shall submit ten (10) copies of each research proposal in the format specified by the Review Board.
4. A quorum of two-thirds of the Review Board, excluding ex officio members, must be present for the consideration of any proposals or other relevant matters.
5. A majority vote will be necessary for approval of any Review Board actions.
6. The principal investigator, or designated representative, shall be present at the meeting of the Review Board for which a submitted proposal is being considered. The principal investigator will present a brief synopsis of the research proposal and respond to questions as appropriate.
7. The Chairman of the Review Board shall provide written notification of the Review Board's actions to the principal investigator of a research proposal.
8. The format for the submission of research proposals shall be as follows and address the following relevant questions. Each proposal should be as brief as possible and still address each of the pertinent concerns indicated in the following section.
a. Materials and/or Procedures to be Used
a. Informed Consent by Subjects
a. What procedures will be used?
a. How will data be stored?
THE UNIVERSITY OF NORTH CAROLINA
GUIDELINES FOR CONSIDERATION OF CASES
INVOLVING MISCONDUCT IN ACADEMIC RESEARCH
A. Definition of Misconduct in Academic Research by Faculty
1. The intentional misrepresentation, fabrication, or falsification of data gathered in academic research or in the procedure used to gather, analyze, or validate such data.
2. Plagiarism -- The use of ideas, language, or the results of creative endeavors without appropriate referencing or crediting of the original source(s).
3. Other practices that seriously deviate from those commonly accepted within the academic community for proposing, conducting, or reporting research, including inappropriate crediting of authorship (or lack of crediting) in cases in which students, alumni, or other parties have contributed to such research.
4. The material failure to comply with federal requirements regarding the use of laboratory animals, the treatment of human subjects, or the expenditure of grant funds as stipulated conditions for specific grants, contracts, or as general requirements of the granting or contracting agency.
5. Misconduct in academic research is to be carefully distinguished from honest differences in the evaluation of data gathering or analysis practices, and from honest differences in interpretations or judgments of data. Honest differences of opinion are the lifeblood of a vigorous and productive discipline. The confusion of honest differences of opinion with intentional misrepresentation could easily be detrimental to the discipline and restrict academic freedom.
6. Similarly, honest errors in collecting, analyzing, and reporting data are not considered to be instances of academic misconduct. It is the responsibility of those investigating the matter to determine, with all the resources at their disposal, the delicate and complex question of whether the alleged misconduct arises from honest error, minor to gross negligence, or outright misrepresentation. Honest errors arising from negligence reflect simply bad research and should be dealt with as an issue separate from deliberate deception, misrepresentation, plagiarism, and unethical or illegal practices in the conduct of research or creative activity.
B.General Policies Regarding Misconduct in Academic Research
1. Policy. Misconduct in academic research poses a fundamental threat to the process of academic research and creative endeavors and therefore cannot be tolerated.
2. Handling of allegations. Allegations of misconduct in academic research are a serious matter. They must be handled in a prompt and appropriate manner with due respect and concern both for the accused and the accuser. The responsibility for coordinating these procedures rests with the Provost/Vice Chancellor for Academic Affairs unless there is a conflict of interest, in which case the Chancellor will assume this responsibility.
3. Protection of the accused. Until a decision as to the facts of the case is made through the judicious application of the policies and procedures described in this document, the accused is to be protected by the institution. Individual parties involved must be shielded from the possible damage arising from allegations of misconduct, while ensuring a prompt and effective response to the allegations raised. The primary mechanism for this protection will be strict confidentiality. The damages resulting from spurious allegations of misconduct in academic research, and inappropriate assumptions of guilt must be minimized.
4. Protection of the accuser. The accuser is also to be protected by confidentiality and anonymity in the initial handling of the case until it becomes necessary for the identity of the accuser to be revealed to the accused and to other parties that need to know. Except under extraordinary circumstances, the accused has the right to confront the accuser. Special care in this respect must be taken in cases where the accuser is subordinate to the accused. Spurious, frivolous, or irresponsible accusations of misconduct are, themselves, a form of academic misconduct and should be dealt with accordingly. Individuals must be protected by the institution from these types of allegations.
5. Confidentiality. An investigation of an allegation of misconduct in academic research must be handled with strict confidentiality at all times.
6. Conflict of interest. A conflict of interest, real or perceived, must be avoided in the investigation of an allegation of misconduct in academic research. The membership of the investigating committee must be screened to avoid this difficulty.
7. Timeliness. Fairness and justice to the parties involved require that allegations of misconduct in academic research be resolved in a timely manner. Any deviation from the time guidelines given below should involve the preservation of the fair and appropriate handling of the investigation. When a departure from these time constraints is judged to be necessary, the extent and specifics of the departure must be documented and agreed to in writing by the parties involved.
8. Documentation. The investigation of an allegation of misconduct in academic research must be carefully documented starting with the initial allegation and proceeding through disposition and reporting of findings. Thorough documentation is important for several reasons, including potential legal proceedings that may follow from such cases. Every substantive aspect of the investigation needs to be documented. Personnel decisions or other actions arising from the disposition of the case need to be justified in the documentation.
9. Organization. There will be three stages involved in the handling of an allegation of misconduct in academic research. The first stage, which is the internal (Inquiry) stage, involves the gathering of facts as quietly and confidentially as possible with only the Provost/Vice Chancellor for Academic Affairs, the Inquiry Committee, and the faculty member(s) named in the allegations being informed of the proceedings. If the inquiry indicates that a formal investigation is warranted, then an Investigating Committee is formed as described below, and the second (Investigation) stage begins. At this stage, the Provost/Vice Chancellor for Academic Affairs informs the Chancellor that such proceedings are underway. The third (Summary) stage involves actions taken by the Provost/Vice Chancellor for Academic Affairs based on findings in the first two stages.
10. If in the Inquiry stage it is found that a full investigation (second stage) is appropriate, then the University has the responsibility of informing various parties both within and external to the university community. Those who need to be informed will depend on the circumstances, but may include: (l) department chairs, administrators, or other faculty who will be affected by the investigation; (2) persons who have been or are currently in collaboration with the accused; and (3) any funding agency that requires reporting under such circumstances. It is the responsibility of the Investigating Committee to determine the extent of such reporting at the outset of the official investigation.
Procedures for Handling an Allegation of Academic Misconduct
1. There are three stages in the handling of allegations of misconduct in academic research. They are the Inquiry stage, the Investigation stage, and the Summary stage. The Inquiry stage begins with the initial allegation of misconduct in academic research and ends when the Provost/Vice Chancellor for Academic Affairs determines that the case does or does not warrant further action. The Investigation stage begins if and when it is decided that the case requires a full investigation and ends with a summary of findings as to the facts of the case and a recommendation for action forwarded to the Provost/Vice Chancellor for Academic Affairs. The Summary stage involves actions taken by the Provost/Vice Chancellor for Academic Affairs based on the findings of the first two stages.
2. For purposes of consistency, a "day" is defined as a weekday during which classes are normally in session. University holidays are not to be counted toward the deadlines established in this document. Timeliness for proceedings that extend over lengthy holidays may need to be modified as circumstances require. If so, these modifications must be documented and agreed to in writing by the parties involved.
B. Specific Procedures
1. An allegation of misconduct in academic research should be directed to the Provost/Vice Chancellor for Academic Affairs. The Provost/Vice Chancellor for Academic Affairs determines, in consultation with the complainant, whether the charges are of a serious nature. This decision must be dated and documented in a specific file to be retained by the Provost/Vice Chancellor for Academic Affairs. Except in cases of conflicting interest, or other sensitive or special circumstances, the department chair of the faculty member(s) named in the allegation is informed of the matter at this time.
2. Upon finding that the complaint deserves further examination, the Provost/Vice Chancellor for Academic Affairs should initiate the Inquiry stage. This stage should be concluded within 30 work days.
2.1 The Inquiry Committee is to be formed by the Provost/Vice Chancellor for Academic Affairs. This committee may include the department chair involved and members of any research oversight committees that may have an interest in the present matter. Decisions to involve or not involve other parties in the inquiry must be made in light of the need to avoid real or apparent conflicts of interest and to maintain appropriate confidentiality.
2.2 The Provost/Vice Chancellor for Academic Affairs will name one of the committee members to serve as chair. This individual will coordinate the collection of documents, correspondence, and all other appropriate materials that are necessary for conducting the inquiry.
2.3 The faculty member(s) named in the allegation must be notified of the initiation of the proceedings.
3. The accused has a right to attend the Inquiry meetings at which evidence is presented and discussed, and to examine and respond to any evidence or testimony presented. A discussion of the allegation with the accused should be one of the first elements of the Inquiry Committee proceedings. The accused may not attend the final meeting of the Inquiry Committee at which a decision is reached as to whether the allegation warrants a formal investigation. However, no new evidence used against the accusedmay be presented or discussed at this final meeting. Within these limits, Inquiry Committee meetings may be attended only by Inquiry Committee members, the accused, persons presenting evidence or testimony, and others who have, in the judgement of the Provost/Vice Chancellor for Academic Affairs, a substantive and demonstrable need to know. The Inquiry shall be conducted under the strictest confidentiality possible.
4. If the Inquiry Committee finds that a full investigation of the allegation is not warranted, then any reference to the allegation must be removed from the faculty or staff member's personnel file, as well as from any special files pertaining to this matter. All documentation regarding the allegation must be destroyed by the Provost/Vice Chancellor for Academic Affairs.
5. If the Inquiry Committee finds that a full investigation of the allegation is warranted, the Provost/Vice Chancellor for Academic Affairs should (a) appoint an ad hoc committee to conduct an investigation composed as described below; (b) take appropriate action to preserve and protect any data, records, or evidence pertaining to the case; (c) notify the individual(s) involved of the proceedings being initiated and of their opportunity to appear before the committee in their own defense; and (d) report the initiation of the investigation to any funding agency that may be involved. The Provost/Vice Chancellor may require that the accused individual(s) temporarily cease research activities if it is determined that a continuation of such activities may result in risk or harm to parties involved. The Provost/Vice Chancellor for Academic Affairs shall inform the UNCP Chancellor that a formal investigation of Academic misconduct is underway.
1. The Chair of the Investigating Committee is to be designated first by the Provost/Vice Chancellor for Academic Affairs. The nature of the research, possible conflicting interests, and departmental or administrative concerns will guide the choice of this individual.
2. The Investigating Committee should be composed of seven members including: (a) the appointed chair; (b) one member representing the University Senate; (c) one member representing the Faculty Development and Welfare Subcommittee; and (d) members representing the committees involved with research on the UNCP campus. The Provost/Vice Chancellor for Academic Affairs and the Chair of the Investigating Committee will confer on the six appointments (other than the Committee Chair) to assure that the Committee includes faculty with the particular expertise relevant to the nature of the allegation. These appointments shall be full-time faculty members with no apparent conflicts of interest and who are deemed qualified and appropriate to work in this capacity.
3. The Committee shall conduct a prompt and thorough investigation in order to ascertain whether the individual has violated this policy, and if so, to what extent. Early in the course of the investigation, the Committee shall discuss the matter in confidence with the accused individual and with all persons with whom the accused has collaborated in relation to the work under review. Throughout the investigation, the Committee shall be sensitive to the effects of the proceedings on the individual, protecting the rights of the accused, and avoiding disclosure except to individuals who need to be involved in the investigation.
4. One or more hearings shall be conducted by the Investigating Committee in which information and evidence relevant to the allegation are presented, discussed and evaluated. It is the responsibility of the Committee chair to schedule and conduct the hearing(s) as well as to provide relevant evidence, documents, and recorded testimony to Committee members. Interviews with those having special knowledge relevant to the allegation may take place in the hearing(s), as well as a review of written documents, publication records, raw data or computer files, and transcripts of testimony or discussion from previous hearings and interviews.
5. The accused individual has the right to attend these hearings, to examine all documents or evidence used to question persons being interviewed, and to introduce any evidence, documents, or interviews in support of the views of the accused. At the conclusion of the hearings, a separate meeting of the Investigating Committee shall be conducted to reach a decision as to the facts of the case. The accused individual may not be present at this final meeting, and no new evidence of any sort may be presented at this meeting. The accused individual must have access to all information used by the Committee, and must be given the opportunity to respond to that information.
6. The hearings may be attended only by those whose presence is required for the proceedings to take place. This would normally include the members of the Investigating Committee, the accused individual, and persons needed to present evidence or testimony. Others may be permitted on a need-to-know basis at the discretion of the chair of the Investigating Committee in consultation with the Provost/Vice Chancellor for Academic Affairs if necessary.
7. The scope of the investigation shall be at the discretion of the Committee chair according to the charge and the facts. The Committee shall consider only such evidence as is presented at the hearing(s). The Committee shall use its judgement in deciding what evidence presented is fair and reliable. A written transcript shall be kept of all proceedings in which evidence is presented. Upon request, a copy of this transcript will be furnished to the accused faculty member at the University's expense.
8. Within 30 work days from the beginning of the official investigation, the Investigating Committee should produce a preliminary report to which the accused individual may respond, in writing, before final recommendations are made. A period of 15 work days is allowed for a response from the accused unless it is determined by the Committee chair that more time is needed to ensure fair and appropriate handling of the matter. The specifics of any agreement to alter this timing must be documented and signed by the accused, the Committee chair, and the Provost/Vice Chancellor for Academic Affairs.
9. Within 60 work days from the beginning of the Investigation stage, the Investigating Committee must submit to the Provost/Vice Chancellor for Academic Affairs a written report which describes their findings as to the acts of the matter. This report should specify whether a majority of the committee believes that the accused individual has or has not engaged in substantive academic misconduct as defined in this document. If a majority of the Committee has determined that a substantive violation has occurred, the report should address the extent and seriousness of that violation. The report should also recommend a course of action to the Provost/Vice Chancellor for Academic Affairs. Such actions may involve personnel decisions, sanctions, notification of a funding agency, notification of collaborators, or any other appropriate action.
Central Stores maintains an inventory of over 2,000 line items of the most commonly used office, computer, classroom, and maintenance supplies. Departments may visit Central Stores to "shop" or purchase their requirements. A Central Stores requisition is required. The catalog information is available on the Financial Record System (FRS) under the requisition screen 254. Instruction on the catalog search is located on the web at uncp.edu/bs/cs.htm. The catalog should be referred to prior to requesting an off-campus purchase. Central Stores is located in the Central Warehouse building.
Printing and Duplicating
This department is located in the Central Warehouse Building and is open for business from 8 a.m. till 5 p.m., Monday through Friday. It will provide printing, copying, the student one-card system, and reproduction services for all academic and administrative departments at a reasonable charge.
The UNCP Post Office is located at the front of the Central Warehouse. The UNCP Post Office offers stamps, envelopes, USPS, UPS, Federal Express, and Airborne mailing services.
Mail is picked up daily from the Pembroke Post Office, sorted and delivered to all campus boxes and departments.
Intra-department mail is picked up and delivered twice a day. Outgoing mail boxes are available in the following buildings: University Center, Lumbee Hall, Business Administration, Oxendine Science, Dial Humanities, Educational Center, and Old Main. Anyone may post outgoing mail (providing it has appropriate postage) in these boxes. The outgoing boxes can be used for campus mail, courier mail and outgoing mail.
UNCP is served by the State Courier service for all state agencies located in Raleigh and other agencies throughout the State. Contact the Post Office for more information or for courier addresses.
Fax service is offered to all faculty, students, and staff. The fax number is 910-521-6688. Faculty and departments may use the service free of charge if the material faxed is UNCP business. An authorization form is available in the Post Office. With authorization faculty/departments may send or receive material via this fax number. Users receiving a document should instruct the sender to note the name, department, and phone number of the receiver. The fax may be used for personal use for a small fee. The charges are $.50 per page for outgoing faxes within the continental US and $1.00 per document for incoming faxes.
STUDENT HEALTH SERVICES CENTER
The Student Health Services Center is operated totally out of student fees. Any faculty or staff member desiring routine medical services from the infirmary may pay the student charge ($50.00 per semester) to the cashier and take his/her receipt to the Director of Health Services. This will entitle him/her to out-patient service only and does not cover family members. Infirmary service or medication will not be provided to anyone who has not paid the Health Services’fee.
Excellent meals are available from the University cafeteria to faculty and staff at nominal rates. Breakfast, lunch, and dinner are served daily.
A debit-card system, designed for your convenience, is part of your UNCP I.D. card. This system allows you to design your own meal plan. You may either put "Munch Money" on your card ($25 minimum) or purchase Block Meals. Block Meals (16 meals minimum) may be purchased at a reduced rate. See the Cashier's Office for Details.
Additional information about "Munch Money" and Block Meals can be obtained at the cafeteria or the Controller's Office.
All employees of The University of North Carolina at Pembroke are covered by the North Carolina Workers' Compensation Act, which is administered through the North Carolina Industrial Commission. If you suffer an injury on the job arising out of the course of your employment, report it immediately to your supervisor and the University Human Resources Office where you obtain forms that you and your supervisor must complete. These completed forms are then turned in to the Human Resources Office so that a claim can be filed on your behalf with the North Carolina Industrial Commission.
The Office of State Personnel has developed a Service Awards Program for all full-time State employees. The purpose of this program is to recognize the continued and dedicated service of career State employees.
On the anniversary of your 10th, 20th, and 30th year of employment with the State of North Carolina, you will be presented with your choice of an emblem mounted as fine jewelry or a Certificate of Service. Our awards program includes both faculty and staff. Ifyou have had prior service with the State of North Carolina, please notify the Human Resources Office.
A Request for Dining Services form is available from the Director of Dining Services. A catering brochure, available from the Dining Services Director, details approximate costs for various types of functions and events. For more information, refer to the Request for Dining Services policy available in your department or with the Director of Director of Dining Services. Food services is contracted by an outside provider.
CAMPUS PARKING PERMIT
It is the responsibility of each faculty member to register his/her motor vehicle with the Controller's Office. A $28.00 fee is charged for a permit, which is valid for one year, expiring August 15. Permits sold after April 30 are half price. Review the Traffic Rules and Regulations, available at the time you register your vehicle, to determine which lots are available for faculty/staff parking.
The length of time a person may operate an automobile in North Carolina before being required to purchase a North Carolina license plate varies according to the state in which the automobile was previously registered; North Carolina has reciprocity agreements with most states. Newly employed faculty members coming from other states are advised to call the local office of the North Carolina State Highway Patrol to secure information on this regulation and thus avoid payment of a penalty for non-compliance.
CHECK CASHING SERVICE
Personal checks can be cashed at the University Bookstore. The following policy will apply:
1. Checks for amounts $25 and under will be cashed.
2. Two-party checks are not acceptable.
3. Identification (University I.D. or driver's license) is required for cashing checks.
4. A $20 service charge is levied for returned checks.
5. After the first returned check, a warning will be issued; and the check must be paid immediately.
6. After the second returned check, you will be ineligible to cash checks for the remainder of the school year.
LOST AND FOUND ARTICLES
Found articles should be turned in to the Office for Student Affairs with any possible information that may help to identify the owners. Notice should be given this same office in regard to lost articles.
THE PINE NEEDLE
The Pine Needle is a biweekly student-published newspaper at UNCP. It records the weekly activities associated with the student body and The University of North Carolina at Pembroke. Through its editorials, sports coverage, etc., the Pine Needle staff keeps the student body well informed of what's happening at UNCP, and also discusses issues of national and international concern. Through the Pine Needle students are afforded the opportunity to voice their opinions thereby providing a vital communications link with the total University.
All official notices will be published in This Week, a publication from the Vice Chancellor for Student Affairs Office, which is distributed on Monday of each week.
OFFICE OF UNIVERSITY RELATIONS
The Office of University Relations is a link between the University and its publics. It is responsible for selected internal and external communications and promotional campaigns. The Director is the official University spokesperson.
The office coordinates media coverage and disseminates news to the media. In order to accomplish these tasks, the cooperation of all administrators, faculty and staff is requested.
Those knowledgeable of newsworthy events and programs are asked to contact the Office of University Relations (extension 6249).
University-related trips, appointments, publication of articles, participation in programs, honors received, or any other newsworthy event should be reported for dissemination to the news media.
The Office of University Relations sends news releases and media advisories to media throughout North Carolina, professional journals, and to out-of-state hometown media.
A feature of the office is its photographic service which provides photos to accompany the printed news releases. To schedule photographic support, contact the University Photographer at extension 6253.
The Office of State Personnel has developed a Service Awards Program for all full-time State employees. The purpose of this program is to recognize the continued and dedicated service of career State employees.
On the anniversary of your 10th, 20th, and 30th year of employment with the State of North Carolina, you will be presented with your choice of any award or a Certificate of Service. Our awards program includes both faculty and staff. If you have had prior service with the State of North Carolina, please notify the Human Resources Office.
TUITION WAIVER PRIVILEGES FOR FACULTY
As adopted by the University Board of Governors, full-time faculty who are eligible for membership in a State-supported retirement plan will be allowed tuition waiver for one course per regular school term for classes attended outside of the required work hours. The following conditions must be satisfied in order to be eligible for tuition waiver:
(a) Employees with temporary and/or part-time appointments are not eligible.
(b) Tuition waiver shall apply only during the period of one's normal employment at UNC Pembroke.
(c) Only those who have met admission requirements may be granted tuition waiver.
(d) Tuition waiver is for tuition and required fees only.
(e) Tuition waiver cannot be granted for courses where no college credit is allowed.
(f) Tuition waiver will be allowed only for courses that occur outside of scheduled work hours.
Questions concerning tuition waiver for faculty may be directed to the Office for Academic Affairs.
TUITION WAIVER FOR PERSONS AT LEAST 65 YEARS OLD
As authorized by the General Assembly and adopted by the Board of Governors, legal residents of North Carolina who are at least 65 and who meet applicable admissions standards are permitted to enroll for courses tuition-free on a space-available basis. Other fees or charges and costs of textbooks must be paid by the student.
Questions concerning tuition waiver may be directed to the Controller's Office--Student Accounts Receivable.
Phone service is provided by an AT&T Definity G3V5 System 75 switch with a 1000 line capability and an OCTEL voice messaging system that also has 1000 lines. The University Switchboard is open each school day from 7:45 a.m. until 5 p.m. Our switchboard has several outside lines for out-going, long-distance calls utilizing the State Telephone Network (CENTREX). The CENTREX network should only be used for official university business. All personal long-distance calls should be charged to personal calling cards.
Faculty have the capability of making universities related business calls directly from their phones using the following procedure:
Dial (8), then dial the area code plus the seven-digit phone number.
To make a personal long-distance call you must dial (0) and ask the switchboard operator for an outside line.
Please refer to the UNCP Phone & E-Mail Directory for information on how to use all the features of the University's telephone and voice mail system. These directories can be obtained from the Office of University Computing and Information Services.
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Last updated: August 14, 1998