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Finance & Administration
PO Box 1510
Pembroke, NC 28372

Phone: 910.521.6209
Fax:
910.521.6878
Relay:
910.521.6209
Email:
businessaffairs @uncp.edu

Location: Lumbee Hall, Room 320
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tuition waiver - employee educational options/rules

Human Resources Policy: HR 09 95 (Revised 08/01/99)

Purpose:  To provide professional and personal development for UNCP employees.

Scope:  The policy and procedures described herein apply to all University departments and all permanent EPA and SPA University employees who work 30 or more hours per week and have completed their probationary period.  The policy applies to courses, both undergraduate and graduate, taken at UNCP as well other institutions that are a part of The University of North Carolina system.  Application or pre-registration procedures may differ among the UNC institutions.  It is the employee's responsibility to be familiar with and to comply with applicable procedures.

Policy: This policy is authorized by the University Board of Governors per G.S. 116-143 and incorporates UNC Pembroke's determined policies on educational leave.

l.    Tuition (defined herein to include tuition and regular fees) may be waived for no more than one course (not to exceed four    credit hours) during each fall and spring semester with appropriate supervisory approval.  Tuition waiver applies to summer school for night classes only.  Tuition waiver applies to credit and non-credit courses.

1.1  Enrollment in a course will not interfere with the employee's normal employment obligations.  However, if the obligations of the position continually prevent the employee from enrolling in courses, the employee may appeal the decision of the supervisor's disapproval to The UNCP Grievance Committee.
2.    The employee must maintain minimum scholastic requirements, as stated under Academic Policies and Procedures in the University Catalog, to participate in the tuition-waiver program.

3.  If the one course allowed during fall and spring semesters is taken off campus, the hours away from the work place shall not exceed the hours required to take the same or similar course on campus.  If additional time off is required, it shall be reported as leave without pay or annual leave.

4.  Application for tuition waiver must be made at least one week prior to the beginning of the semester.  The application must be approved by the employee's supervisor and appropriate department head.

5.  Waiver forms processed after the end of the semester in which the class is taken, whether for credit or non-credit, will not be accepted.

6.  Employees are eligible for tuition waiver even if they are eligible for and are receiving non-repayable financial aid (Pell Grant, Scholarship, etc.).

7.  Assistance is not granted for costs of transportation, graduation, examinations, supplies, textbooks, or any other special fees.

8.  Secretarial and/or clerical support shall not be provided by UNCP staff during normal work hours.

Procedures:
1.  Prior to applying for tuition waiver for a course, the employee must be accepted by the Admissions Office of the institution offering the course of study.  It is the employee's responsibility to meet admission requirements for enrolling or re-enrolling in the institution.

2.  Application forms for UNCP Tuition Waiver, which are available from the Human Resources Department, must be completed per the preparation instructions contained on form.

3.  The tuition-waiver form must be approved by the immediate supervisor and the appropriate department head prior to submitting it to the Human Resources Department for processing.

4.  Upon receipt of the tuition-waiver form, Human Resources will review it to determine that the eligibility requirements for receiving educational assistance are met by the employee.  If the individual is eligible for tuition waiver, Human Resources will retain one copy of the authorized form and return two copies to the employee.  Once copy is for the employee's file; the other will be presented to Accounts Receivable along with the employee's bill for the course.  If the employee is ineligible for tuition waiver, the application form will be returned to the employee through the appropriate department head.

5.  Employees taking classes at UNCP will register (or pre-register if currently enrolled) in the same manner as other students.  After receiving the semester's bill, the employee will present the bill and the appropriate copy of the tuition-waiver form to Accounts Receivable.

6.  Employees who decide not to take a course for which they have registered are required to follow the established procedures for withdrawal from the class, as outlined in the University's catalog under academic regulations.

7.  If the employee is enrolling at another UNC institution, two copies of the tuition waiver form (and/or similar form required by the respective institution) shall be forwarded to the Admissions Office of the enrolling institution.  A copy of this form shall be filed with UNCP's Human Resources Department.  All further contact shall be between the applicant and the enrolling institution.

Updated: Wednesday, December 11, 2013

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PO Box 1510 Pembroke, NC 28372-1510 • 910.521.6000