DoIT 01 03 - Appropriate Use Policy (AUP)
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Effective date: 2003; Revised date: September 18, 2009
The University of North Carolina at Pembroke’s Appropriate Use Policy (AUP) sets forth the standards by which a student, faculty, staff and authorized guest (“Users”) may use their assigned computer systems and peripheral accessories, computer accounts, email services and the shared UNCP university network. The use of UNCP’s computer and network resources including all electronic communication systems and equipment (all collectively referred to as the “UNCP technology infrastructure”) is a revocable privilege. By using or accessing the UNCP technology infrastructure, Users agree to comply with this policy and other applicable UNCP and UNC policies, as well as all applicable federal, state, local laws and regulations. Using and/or accessing the UNCP technology infrastructure without proper authorization is strictly prohibited.
Users are responsible for being aware of any changes to this policy. The UNCP technology infrastructure is provided to support UNCP university business and its mission of teaching, research and service. Any other uses that jeopardize the integrity of the UNCP technology infrastructure, the privacy or safety of other Users, or that are otherwise illegal are prohibited.
General guidelines for appropriate use of the UNCP technology infrastructure are based on the following principles:
Conduct which violates this policy includes, but is not limited to:
III. Monitoring the UNCP technology infrastructure
UNCP expressly reserves the right to impose any restraints or monitor the content of communications, data or other information on the UNCP technology infrastructure:
The university respects the privacy of Users. It does not routinely inspect or monitor the contents of electronic information, nor is the university responsible for its contents. The university electronic resources may, subject to this policy, be used for incidental personal purposes, provided such use does not interfere with normal university operations, burden the university with incremental costs, violate laws, policies, or regulations or interfere with the user’s employment or other obligations to the university. However, when there is reasonable suspicion, and with the approval of the Chancellor or his/her delegate, DoIT reserves the right:
Users have no Constitutional expectation of privacy in any information on the UNCP technology infrastructure. To the extent allowed by law in the absence of any expectation of privacy, which absence is established with this policy, UNCP reserves the right to make any communications, data or information regarding, transmitted through, or stored on any UNCP system or network available to law enforcement officials without a search warrant and without prior notice to any user.
Users should use extreme caution in communicating, transmitting, or storing sensitive or private information on any UNCP equipment, including UNCP’s technology infrastructure. Although UNCP will comply with all legal obligations regarding confidentiality of certain statutorily identified records (especially students’ educational records and confidential personnel records), Users should not assume that information or data transmitted or stored on UNCP’s technology infrastructure is confidential or protected from disclosure to designated UNCP and UNC employees or law enforcement. UNCP cannot guarantee the confidentiality or integrity of any user’s continuing access to any information or data stored or transmitted on UNCP’s technology infrastructure because of the possibility, despite UNCP’s best efforts, of unauthorized access by third parties (“hackers”), failure of equipment (“system crashes”) or some other event. Users are reminded that UNCP may be required to disclose any information transmitted or stored on the UNCP technology infrastructure that is determined to be a public record and not otherwise exempt from disclosure under applicable law. While every effort is made to insure confidentiality and integrity, Users are still responsible for maintaining the secrecy of their personal access and authentication information (passwords, etc.) and for transmitting information (email, files, etc.) to the proper address.In the event that such monitoring or review is necessary or appropriate, the Division of Information Technology or the Chancellor’s designee will be responsible for such monitoring, investigation and enforcement or for working in cooperation with the federal, state or local law enforcement agency involved.
IV. Responding to security and abuse incidents
All Users have the responsibility to report any discovered unauthorized access attempts or other improper usage of UNCP computers, networks, or other information processing equipment. If a security or abuse problem with any university computer or network facility is observed by or reported to a user, such user shall immediately report the same to the Division of Information Technology.
V. Range of disciplinary sanctions
Persons in violation of this policy are subject to a full range of sanctions, including, but not limited to, the loss of computer or network access privileges, disciplinary action, and dismissal from The University of North Carolina at Pembroke. Any sanctions against employees will be imposed through procedures consistent with any applicable state regulations. Some violations may constitute criminal or civil offenses, as defined by local, state and federal laws and the university may prosecute any such violations to the full extent of the law.
UNCP may suspend computer or network access privileges immediately and without prior notice to a user if necessary to preserve the safety or integrity of UNCP’s Network or to prevent or investigate violation of applicable federal, state or local law or UNCP policy. The user and the user’s supervisor must be sent written or electronic notice of any such intentional suspension of access and the reasons for it, and notice of the time, date and location for a meeting at which continued suspension of access may be discussed with the Associate or Assistant CIO or his/her designee, who must reconsider his or her suspension decision in light of the information received in the meeting. Following the meeting, the Associate or Assistant CIO or his/her designee shall send a copy of his or her decision upon reconsideration to the user and the user’s supervisor. This correspondence should also advise the user that he or she may appeal the decision to the Associate Vice Chancellor for Information Resources.
VI. Additional policies
In the event that this policy conflicts with other UNCP or UNC policy, or federal or state legislation, the most restrictive policy or legislation shall apply.
Acknowledgements (Thanks to the following institutions for allowing us to adapt parts of their AUPs):
Updated: Friday, December 4, 2009
© The University of North Carolina at Pembroke
PO Box 1510 Pembroke, NC 28372-1510 • 910.521.6000