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Contact Information

NCAS 110th Annual Meeting
PO Box 1510
Pembroke, NC 28372

Phone: 910.775.4274

Location: Oxendine, Room 2232
Campus Map


Call for Abstracts

Payment | Submission Rules

Guidelines | Derieux Awards | Presentation Notification


Abstract Submission is Closed

ABSTRACT PAYMENT (Abstract fee is $10)


Please read carefully through the following rules for submitting and presenting scientific abstracts. Abstracts that do not adhere to the rules outlined below may be withdrawn from consideration.

  1. A single abstract can be submitted only once as either a poster or oral presentation. If multiple authors are listed on the abstract, a lead presenter/author should be designated. Each abstract should be presented in only one format, either a poster or oral presentation. Furthermore, each poster or oral presentation should be presented by a single, primary author, designated as the first author in the abstract. There is a space in the abstract submission form (on the Registration/Payment page; NOW CLOSED) to designate the primary, presenting author. Additional, non-presenting authors and sponsors may be included in the abstract. For large projects involving multiple participants, the body of work should be parceled in such a way that each abstract represents a different aspect of the overall study and has an abstract that reflects that component.

  2. No presentation may be given by an individual who is not an author on the abstract.

  3. An individual may serve as a non-presenting author on multiple abstracts.

  4. Each abstract must be sponsored by a NCAS member. Abstracts must be sponsored by a current member of NCAS. The sponsor is responsible for validating that all authors on the abstract have done legitimate work on the research to be presented and has approved the final version of the abstract.


Posters Photograph of student presenting a poster at the 2012 NCAS meeting

Posters should be set-up between 5:00 and 6:00 PM on Friday, April 5th, in the University Center Annex. Posters should be attended from 6:00 to 7:30 PM.

Posters will be mounted, using small clamps or other mounting materials, onto 36" x 48" mat board, which can be placed onto the easels either horizontally (landscape) or vertically (portrait). We will provide mounting materials, boards, easels; all you need to bring is your poster.

Oral Presentations

All presentations should be loaded on the computers in each presentation room at the beginning of the day. We suggest that you arrive as close to 7:30 AM as you can, register and then go to your assigned room in the Health Sciences Building to load your presentation onto the computer.

Registration on Saturday is open from 7:30 to 8:30 AM in the Health Sciences Building.

Bring your presentation on a USB memory stick. If this isn't possible, let us Photograph of an oral presentation at the 2012 NCAS meetingknow ASAP so we can arrange some other method to transfer your presentation. We would also recommend that you have a copy of your presentation available in the cloud (internet based email account or dropbox type storage).

The computers will be Windows 7 PCs with Microsoft Office 2010. These computers have the 2010 version of PowerPoint so PowerPoint presentations using the pptx format should run hassle-free, but you might want to also save it in "compatibility mode" - in other words, in PPT format as well as PPTX format for insurance.

You may be able to use your own computer for your presentation, but be sure that you bring any adaptors necessary to convert your connection to a standard VGA adaptor if your computer does not have this built in. UNCP classrooms use standard VGA adaptors. Most Windows laptops have a built in VGA adaptor. Some other machines (primarily Apple) may not have the VGA adaptor built in.

If you create your presentation on a Mac, you should be OK, but please test it out on a PC in advance. Some graphics types aren't always handled well on PCs (e.g., Postscript, PDF and TIFF). We will arrange to have a demonstration room where you can review your presentation using the same multi-media equipment as in the room where your presentation will be given.

Oral presentations are allotted 15 minutes total time. Plan on 10-12 minutes for the presentation and 2-3 minutes for questions and answers. If you go over time, the question and answer time will have to be reduced or perhaps eliminated. It is difficult to distill your work into such a short time frame, but going over one’s allotted time is unprofessional and is unfair to subsequent presenters. For this reason, moderators will stop your presentation when time is over, whether or not you have completed your presentation.


The annual conference is an important forum for Collegiate Academy Photograph of winners of Derieux Awards at the 2012 NCAS meeting(CANCAS) students to present their research. Presentations will be judged on Friday and Saturday of the conference, and Derieux Awards for Excellence in Undergraduate Research will be presented at a Banquet & Awards Ceremony on Saturday evening. (Photograph to the right is of 2012 award winners.)

Winners of first place awards will be invited to submit a full manuscript of their research to the Journal of the North Carolina Academy of Science, the official journal of the NCAS. Manuscripts will be subject to the same peer review process as required of all manuscripts, regardless of their source.

Criteria used for evaluating poster presentations
Criteria used for evaluating oral presentations

Call for Judges and Session Moderators

A minimum of two Derieux Awards judges are needed for each subject area within a session. A grading rubric for poster and oral presentations will be provided. Posters will be presented and judged on Friday, April 5, from 6:00-7:30 PM. Oral presentations will be presented and judged on Saturday, April 6, from 8:30-9:45 AM (Session I) and 9:50-11:05 AM (Session II). There will be a mandatory judges and moderators meeting prior to either the posters or oral sessions. Photo of an oral presentation at the 2012 meeting of NCAS

Moderators are needed to lead each oral paper session. Besides the two morning sessions noted above, a third session will run from 3:15-4:30 PM on Saturday, April 6. Moderators can be faculty or students.

If you are willing to serve, please contact Michele Malotky (, lead Co-director of CANCAS, and Maria Santisteban, Chair of the NCAS Local Arrangements Committee ( Please include your area of expertise so that we can assign you to an appropriate section.


Presenting authors will receive an email confirmation within one week of submitting their abstracts online.

Presentation assignments for poster and oral presentations will appear on this web page (Call for Abstracts page) after Friday, 22 March 2013. These assignments will include presenter's name, presentation title, session name, date, and time of day.

To view poster presentation assignments,
click here (Excel file) or click here (PDF) (requires Adobe Reader)

To view oral presentation assignments,
click here (Excel file) or click here (PDF) (requires Adobe Reader)


Photograph of a student presenting a poster at the 2012 NCAS meeting

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Updated: Monday, April 1, 2013

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